End-to-End Cryopreservation,
Digitised From Tank to Transfer
MedCryo pins every oocyte, embryo, sperm sample, and ovarian-tissue specimen to a precise tank · canister · goblet · position — with witness sign-offs, renewal alerts, and live device telemetry baked in. Watch the chamber turn green the instant the digital record matches the physical action.
Why Cryo Management is Critical for IVF Clinics
Cryopreservation secures patient futures, but it also introduces major operational risk. IVF labs globally report 5–18% of cryo samples becoming unclaimed each year, resulting in thousands of dollars in lost renewal revenue per clinic.
A modern IVF cryo management software like Meddilink eliminates these losses by automating renewals, consent workflows, and storage traceability. Clinics using intelligent cryo systems typically recover 20–30% more annual cryo revenue through proactive follow-ups and billing automation.
This is no longer just about storage. A compliance-ready cryo inventory management software is now a core growth engine for modern fertility clinics.
A Complete Cryostorage Operating System
Tank hierarchy tracking, renewal alerts and auto-billing, four-party consent, witness chain-of-custody, vitrification records, disposition tracking, multi-tank multi-site visibility, audit-ready logs, painless inventory migration, and live device integration — built for the modern IVF lab.
Tank Hierarchy Tracking
Every specimen pinned to a precise location: Tank → Canister → Goblet → Position. Find any vial in seconds.
Renewal Alerts & Auto-Billing
Cryo-renewal alerts and cryo-survival KPIs surface before consent windows close — with billing triggered automatically.
Consent E-Signing
Digital consent for storage, renewal, and disposition — patient, partner, embryologist, and witness signatures captured in-app.
Chain of Custody
Witness sign-offs at every transfer — collection, vitrification, inter-tank moves, warming, and disposition.
Vitrification Records
Device, protocol, kit lot, embryologist, timestamp — every vitrification event logged for ESHRE/SART audits.
Disposition Tracking
Track every outcome: clinical use, transfer, donation, research consent, or compassionate disposal — all auditable.
Multi-Tank · Multi-Site
Centralised dashboard across multiple tanks, multiple labs, and multiple clinic branches in real time.
Audit-Ready Logs
Full event trail for ESHRE, SART, DHA, MOH, KARM and PSRM submissions — exportable in registry-ready formats.
Inventory Migration
Paper logs or legacy systems? Our team migrates your existing cryo inventory — every tank, goblet, position, consent, and renewal date.
Device Integration
Live data from tank-level sensors, temperature probes, witness RFID, controlled-rate freezers, and vitrification systems.
Every Specimen, Pinned to a Precise Location
MedCryo models the full cryostorage hierarchy — Tank → Canister → Goblet → Position — and binds every oocyte, embryo, sperm sample, and ovarian-tissue specimen to a unique slot. No more spreadsheets, no more lost vials.
- Tank, canister, goblet, and position-level placement
- Visual cryo-map of every tank with live occupancy
- Search by patient, cycle, embryologist, or specimen ID
- Extends to oocytes, embryos, sperm, and ovarian tissue
- Real-time multi-tank, multi-site visibility
Never Miss a Consent Window
Cryo-renewal alerts and cryo-survival KPIs surface before consent windows close — with auto-billing triggered the moment a patient confirms renewal in MedX. Overdue tanks are flagged in red until resolved.
- Configurable alert windows: 90 / 60 / 30 / 7 days
- Auto-billing trigger on patient consent renewal
- Patient-facing renewal flow via the MedX app
- Per-clinic and per-lab aggregate dashboards
- Overdue and dormant inventory automatically escalated
Witness Sign-offs at Every Transfer
Every cryo event — collection, vitrification, inter-tank move, warming, disposition — captures patient, partner, embryologist, and witness signatures in a single signed audit record. Tamper-evident, timestamp-locked, and exportable.
- Four-party digital consent (patient, partner, embryologist, witness)
- Cryptographic audit-hash on every event
- Inter-tank and inter-site transfer logs
- ESHRE / SART / DHA / KARM / PSRM-ready exports
- Compliance-Ready architecture (HIPAA, GDPR, 21 CFR Part 11)
Already Have a Cryo Inventory? We Move It For You
Paper logs, Excel sheets, or a legacy cryo system — it does not matter. Our migration team digitises every tank, goblet, position, consent, and renewal date so your existing inventory becomes searchable and audit-ready from day one.
- Paper-ledger and Excel ingestion by our migration team
- Per-row witness validation against your physical inventory
- Historical consents and renewal dates preserved
- Zero-downtime cutover — old and new run in parallel
- Migration audit report signed off by your lab director
Open the Chamber. Close the Loop. Green-Light the Record.
When an embryologist retrieves a specimen, MedCryo updates the chamber status the instant the lid closes — green when the digital record matches the physical action, with a witness-signed audit log captured automatically.
- Real-time chamber status: in-storage / retrieving / verified
- Witness-signed retrieval log with embryologist + timestamp
- Auto-decrement of tank occupancy on confirmed retrieval
- Mismatch alerts if RFID and EMR disagree
- Live audit feed visible to the lab director
Built to Slot Into Your Lab — and Pass the Audit
MedCryo speaks fluent device — sensors, freezers, RFID readers, vitrification systems — and delivers audit-ready logs that satisfy ESHRE, SART, DHA, MOH, KARM, and PSRM submissions out of the box.
Live Sensor Sync
LN₂ level, temperature, humidity, and battery telemetry from every tank — streamed straight into the EMR.
Witness RFID Linkage
Specimen-to-patient verification at every transfer. Mismatches between RFID and EMR raise alarms in real time.
LIMS / EMR Bridges
Bi-directional bridges to LIMS and to MedART EMR — vitrification events, warming records, and dispositions stay one source of truth.
ESHRE / SART Logs
Audit-ready event logs with tamper-evident hashes. Export in registry-ready formats for ESHRE, SART, DHA, MOH, KARM, and PSRM.
Connects with — Device Categories
Bring MedCryo to your lab
See MedCryo live alongside MedART in a 30-minute demo — tailored to your tank layout, your protocols, your existing inventory. We migrate it for you.